Annual leave

What you get

All staff are entitled to 30 days holiday a year pro rata (including 8 Public holidays) and the holiday year runs from January to December. For employees working on a part-time basis, your annual leave will be rounded up to the nearest day. For example, an employee working 80% time will receive 24 days holiday.

In your first year of employment, your holiday entitlement is proportioned for each completed calendar day of service during that year. Holiday can't be carried over into next year (unless expressly agreed by your line manager).

Similarly, for employees leaving Third Sector Design, annual leave entitlement is calculated in proportion to the number of days worked the calendar year they are leaving. Employees can take any outstanding leave entitlement during their notice period. Alternatively, they may receive payment for any outstanding annual leave days (or receive reduced payment in the event that they have taken more leave than they are entitled to).

How to take it

Annual leave should be taken as whole days, not as fractions of days.

There is no requirement to take the dates of public holidays as holiday.

To request holiday, email your line manager or Operations Manager with the start and end date of the holiday you wish to take. These dates must then be confirmed by a manager prior to taking them.

It's good to give as much notice as possible for annual leave to help with planning work. Please give a minimum of 14 days notice for any breaks where you will be away for more than 2 days.

Once confirmed, please track your holiday on your Holiday and Absence spreadsheet, update your availability in the pipeline and add your holiday to the 3SD shared calendar.

If you are the principal point of contact for a client, please also:

• provide the client with 14 days notice of your leave
• arrange for a substitute point of contact
• brief the substitute on the client needs